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📄

. Handling of Cash Advances

Office of the Schools Division Superintendent – Admin Unit – Cash

. Handling of Cash Advances

Issuance of Cash Advance to Requesting DepEd Office. The Cashier is allowed for advances especially on cases where payment of cash is necessary. However, the grant of cash advances to Cashier is still based on the general accounting rules and regulations.

 

Office or Division:

Cash unit

Classification:

Simple

Type of Transaction:

Government to Government (G2G)

Who may avail:

DepEd Employee

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Authority to Cash Advance ( 1 Original Copy)

Accounting Unit

Certification of No Liquidated CA’s

Respective office/bureau/service

Documentary requirements

CLIENT STEPS

AGENCY ACTION

FEESTO BEPAID

PROCESSIN G TIME

PERSON RESPONSIBLE

1. Request for Authority to Cash Advance and Certification ofNo Liquidated

CA's

1.1 Issue the

Authority to Cash Advance and Certification of No Liquidated

CA's

 

None

20 minutes

 

Accounting Staff

2. Forward to Head of Officefor Approve, then prepare DV and ORS and attached documentary requirements

needed for Cash Advances

2.1 Sign the

documentary requirement s needed for Cash Advance

None

15 minutes

Head of Office

3. Prepare DV and ORS andattached documentary requirements needed for

Cash Advances

3.1 Forward the

ORS/DV to signatories

None

1 day

Records

3.2 Receive

complete, accurate and approved DV, ORS,ADA

and supporting documents

form theHead of Office

None

 

 

10 minutes

 

 

Cash Personnel

3.3 Prepare

PayrollCredit System Validation

(PACSVAL)

None

2 hours

Cash Personnel


 

 

3.4 Forward the PACSVAL to

Accountant

for review andsignature

None

 

20 minutes

 

Accountant

3.5 Prepare

Advice of Check Issued and Cancelled

(ACIC)

None

30 minutes

Cash Personnel

3.6 Review the ADA details

againstACIC

None

 

20 minutes

 

Cashier

3.7 Sign the ADA, PACSVAL and

ACIC

None

 

10 minutes

 

Cashier

3.8 Forward ADA, PACSVAL

and ACIC to the Headof

Office for signature

None

 

 

5 minutes

 

 

Cash Personnel

3.9 Sign the ADA, PACSVAL

andACIC

None

30 minutes

Head of Office

3.10 Receive

the signed ADA, PACSVAL

and ACIC

None

 

10 minutes

Cash Personnel

3.11 Submit the ADA, PACSVAL

and ACIC to the bank

None

 

1 hour

Cash Personnel

3.12 Notify the clients that the Cash Advances are already credited to

ATM

 

None

 

15 minutes

 

Cash Personnel

TOTAL:

None

1 day, 6 hours

Requirements

Steps

TimeN/A
FeesFREE
OfficeOffice of the Schools Division Superintendent – Admin Unit – Cash
📄

1. Application for Equivalent Record Form (ERF)

Office of the Schools Division Superintendent – Personnel Unit

1. Application for Equivalent Record Form (ERF)

This service is to validate the classification level of teachers covered by the Teachers’ Pay Preparation Schedule (TPPS). The Personnel Section will assess and validate the documents submitted to be endorsed to the Regional Office for approval. The processing of ERF is classified as highly technical since it requires the use of technical knowledge, specialized skills and/or training in the processing and/or evaluation thereof.

 

Office or Division:

Personnel Unit

Classification:

Complex

Type of Transaction:

Government to Government (G2G)

Who may avail:

Deped Licensed Public School Teachers

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

1.    Endorsement Letter signed by

Principal/ Immediate Supervisor (3Original copies)

School/ Office of requestor

2. Endorsement Letter signed by SDS (2 Original Copies)

Admin Section

3. Equivalent Record Form (4 Original)

Personnel Unit

4. Latest Approved Appointment (5 Photocopy)

Applicant

5. Original Transcript of Records –Graduate Studies (1 Original 4 Photocopy)

Emanating Graduate School

6. PRC License –( 5 Photocopy)

PRC/ Applicant

7. PRC Board Rating/ Certification –( 1Original 4 Photocopy)

Emanating Graduate School

8. Certification of Units Earned –( 1 Original 4 Photocopy)

Concerned agency

9. Service Record/s Private and Public (1 Original 4 Photocopy

Applicant

10. Certificate of Training/s and Seminar/s attended (minimum of 3 days in the last 5 yeras ( 1 Original 4

Photocopy

Applicant

11. Latest Performance Rating (1

Original 4 Photocopy)

Applicant

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSI NG TIME

PERSON RESPONS IBLE

1. Submit all documentary requirements

1.1 Receive and check for the completenessof the submitted

ERF requirements

 

None

 

15 minutes

 

Personnel

Unit HRMO


 

 

1.2 Process ERF application and attached necessary documents

 

None

 

30 minutes

 

1.3 Forward to

authorized signatories for

signature on ERF Form

 

None

 

1 hour

 

AOV and SDS

2. Furnish the teacher with the endorsement of the

ERF to the Regional Office

2.1 Indorse the ERF application to Regional Office

 

None

 

5 minutes

 

Personnel Unit

TOTAL:

None

1 hour, 50 minutes

 

 

Requirements

Steps

TimeN/A
FeesFREE
OfficeOffice of the Schools Division Superintendent – Personnel Unit
📄

1. Borrowing and Returning of Supplementary Learning Resources from Library Hub

Curriculum and Instruction Division

1. Borrowing and Returning of Supplementary Learning Resources from Library Hub

The Library Hub is a component of DepEd’s Learning Resource Management and Development System (LRMDS) implementation at school or division levels, providing a physical or hybrid service for borrowing educational materials to support teaching and learning activities.

 

Office or Division:

Curriculum Implementation Division

Classification:

Simple

Type of Transaction:

G2C (Government to Citizen)

G2G (Government to Government)

Who may avail:

Schools, Teachers, Learners, School Staff

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Standard Requirement

Duly accomplished Request Form/ List of

Supplementary Learning Resources (SLRs) from to be borrowed

Client/ Requesting School

 

CLIENT STEPS

 

AGENCY ACTION

FEES

TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

Borrowing of Learning Materials

1. Submit the duly accomplished Request Form, indicating the list of Supplementary Learning Resources (SLRs) to be borrowed

1.1 Receive, review, and verify the availability of the

SLRs in the library hub.

None

20 minutes

Librarian II (CID- LRMS)

1.2 Record the SLRs in the Borrowing Logbook.

None

15 minutes

Librarian II (CID- LRMS)

1.3 Sort and pack the SLRs

None

2 hours

Librarian II (CID- LRMS)

1.4 Release the approved SLRs to the client.

None

10 minutes

Librarian II (CID- LRMS)

1.4 Require the client to sign the Acknowledgment Receipt (AR) and file the

signed document in the Borrowing Records.

None

5 minutes

Librarian II (CID- LRMS)

Returning borrowed Learning Materials

1. Return the borrowed learning materials on or before the agreed due date to the Library Hub

1.1 Inspect and conduct an

inventory of the returned SLRs

None

1 hour

Librarian II (CID- LRMS)

1.2 Update the Borrowing Logbook by recording the date of return and affixing

the stamp “RETURNED”.

None

30 minutes

Librarian II (CID- LRMS)

TOTAL (Borrowing):

None

2 hours, 50 minutes


 

TOTAL (Returning):

None

1 hour, 30 minutes

Requirements

Steps

TimeN/A
FeesFREE
OfficeCurriculum and Instruction Division
📄

1. Correction of Entries in School Records

Office of the Schools Division Superintendent – Legal Unit

1. Correction of Entries in School Records

This process covers the rectification of personal information in scholastic records. It is a remedy for any graduate of public and private schools, including the Alternative Learning System, whose school records contain error/s which is/are purely typographical in nature, and which can be corrected by the issuance of a Resolution directing the correction of such error/s.


*Corrections of learner information for currently enrolled learners may be processed through the school using the Learner Reference Number (LRN). The school shall validate the request and initiate the necessary correction following prescribed DepEd procedures.


Office or Division:

Office of the Schools Division Superintendent – Legal Unit

Classification:

Simple

Type of Transaction:

G2C (Government to Citizen)

Who may avail:

Graduates of Public or Private School, including ALS

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Standard Requirement

Request Letter indicating the entry/entries to be corrected – one (1) original copy

Client

School records to be corrected: Diploma or Form 137 or SF 10, whichever is applicable

– one (1) original, one (1) photocopy

School

Certification or Endorsement from the School Head – one (1) photocopy

School

Certificate of Live Birth issued by the

Philippine Statistics Authority – one (1) original, one (1) photocopy

Philippine Statistics Authority

Affidavit of Discrepancy – one (1) original copy

Client

Affidavit of Two Disinterested Persons – one

(1) original, one (1) photocopy

Affiants

Valid ID of the requesting party showing photo and signature; if filed by a representative, include an Authorization Letter/or Special Power of Attorney and valid

ID of both parties

Client

Data Privacy Consent Form -One (1) original copy

Legal Unit

If the Client is a graduate of a private school

Special Order of Graduation (required only

for graduates of private schools) – one (1) original

School

 

CLIENT STEPS

 

AGENCY ACTION

FEES

TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Submit the

required documents to the SDO through

1.1 Receive and record to logbook

None

10 minutes

Administrative

Officer IV, Records Section


 

the Records Section.

Note: Inform Client that s/he will be notified once document is

available

 

 

 

 

1.2 Refer the

documents to Legal Unit

None

10 minutes

Administrative

Officer IV, Records Section

 

1.3 Evaluate submitted documents for completeness and legal sufficiency

None

20 minutes

Attorney III / Legal Assistant I, OSDS- Legal Unit

 

Note: If there is any requirement that is lacking, inform the client that request will only be processed upon submission of

lacking requirement/s

 

 

 

 

1.4 Draft Resolution/Order then forward to Schools Division Superintendent for

signature

None

1 day

Attorney III, OSDS-Legal Unit

 

1.5 Review and sign the Resolution/Order, then forward to Records Section for releasing of document

None

1 day

Schools Division Superintendent

 

Note:       In              the absence     of              the SDS, the Officer- in-Charge              or authorized representative may       sign                    on

his/her behalf

 

1.6 Notify the client that the approved

Resolution/Order is available for release

None

10 minutes

Legal Assistant I, OSDS-Legal Unit

2. Receive the signed Resolution

2.1 Release the signed Resolution to the

Client

None

10 minutes

Admin Officer IV, Records Section

TOTAL:

None

2 days and 1 hour

Requirements

Steps

TimeN/A
FeesFREE
OfficeOffice of the Schools Division Superintendent – Legal Unit
📄

1. Delivery Inspection and Acceptance of Tangible Assets (Supplies/ Materials/ Equipment) – Central Office (CO)-Procured with Logistics Services

Office of the Schools Division Superintendent – Property and Supply Unit

1. Delivery Inspection and Acceptance of Tangible Assets (Supplies/ Materials/ Equipment) – Central Office (CO)-Procured with Logistics Services

In reference to DepEd Order No. 41, s.2021, this service refers to the systematic process of verifying and confirming that delivered supplies, materials, and equipment meet the required specifications, quality standards, quantities, and contractual terms before they are formally accepted.

 

Specifically, this service covers the re-inspection of items procured by the Central Office through a third-party service provider and delivered to the Schools Division Office. It includes the conduct of a pre-inspection prior to the signing of the Delivery Receipt and the subsequent physical inspection by the Inspectorate Team.

 

Office or Division:

Office of the Schools Division Superintendent – Property and Supply Unit

Classification:

Complex

Type of Transaction:

G2G (Government to Government)

Who may avail:

DepEd Central Office – Asset Management Division

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Standard Requirement

Transfer Manifest Outbound (TMO) – Three

(3) copies (1 original, 2 duplicate)

Client

Property Transfer Report (PTR) / Inventory

Transfer Report (ITR) – Four (4) original copies

DepEd Central Office

Requisition and Issue Slip (RIS) – three (3) original copies

DepEd Central Office

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Deliver the Supplies/ Materials/ Equipment together with the TMO.

1.1 Verify the items delivered as to quantity and specifications in the TMO and

PTR/ITR/RIS.

None

4 hours

Administrative Officer IV (Supply Officer), OSDS- PSU

1.2 Sign in the TMO and indicate the actual date of

delivery.

None

10 minutes

Administrative Officer IV (Supply Officer),

OSDS-PSU

1.3 Forward the TMO to the Inspectorate Team for the

inspection of goods.

None

5 minutes

Administrative Officer IV (Supply Officer),

OSDS-PSU

1.4 Inspect the items delivered as to physical form or

condition and quantity.

None

4 hours

Inspectorate Team


 

 

1.5 Prepare and sign the Inspection Report (4 copies) and recommend the acceptance of the items to the Supply Officer.

 

Note: Rejected goods, if any, shall be briefly described in the said report and returned to the supplier for ratification and

replacement.

None

4 hours

Inspectorate Team

1.6 Prepare and sign the Acceptance Report (4 copies) and

the ITR/PTR/RIS.

None

4 hours

Administrative Officer IV (Supply Officer),

OSDS-PSU

1.7 Give Client three

(3) copies of Inspection Report, Acceptance Report, PTR/ITR/two (2) copies of RIS, and the

original copy of TMO.

None

10 minutes

Administrative Officer IV (Supply Officer), OSDS-PSU

TOTAL:

None

2 days, 25 minutes

Requirements

Steps

TimeN/A
FeesFREE
OfficeOffice of the Schools Division Superintendent – Property and Supply Unit
📄

1. Posting/Updating of Disbursement

Office of the Schools Division Superintendent – Finance Unit – Budget

1. Posting/Updating of Disbursement

Updating of status of disbursement requests.

 

Office or Division:

Budget Unit

Classification:

Simple

Type of Transaction:

Government to Citizen (G2C) Government to Government (G2G)

Who may avail:

Learners

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

1. Reports of Check Issued (RCI)

Cashier’s Office

2. Report of Advice to DebitAccount Issued (RADAI)

 

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Submit the required reports (RCIand RADAI)

1.1 Receive the reports

None

3 minutes

Receiving personnel

1.2 Encode/postthe data on the BMS

None

5 minutes

Budget officer/ADAS

TOTAL:

None

8 minutes

 

 

 

1.  Processing of Obligation Request and Status (ORS)

 

Obligation Request and Status (ORS) is a required document by commission on Audit for certification of allotment and obligation and for future adjustments of expense accounts. The Budget Office provides certification of availability of appropriation/allotment that has been made legally for the purpose. Program Implementers are being served in this process as they implement their Programs, Activities and Projects.

 

Office or Division:

Budget Unit

Classification:

Simple

Type of Transaction:

Government to Government (G2G)

Who may avail:

DepEd Employees

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

1. ORS (1 Original Copies, 2 Photocopy)

Accounting Unit

2. Disbursement Voucher (1 OriginalCopies,

2 Photocopy)

Accounting Unit

Purchase Orders (pre-audited)

 

1.    AR/ATC (1 Original Copies, 2 Photocopy)

Requesting Unit


 

2. Other supporting documents (1 Original Copies, 2 Photocopy)

Requesting Unit

Biddings

 

1. Notice of Award (1 OriginalCopies, 2 Photocopy)

BAC Secretariat

2. Signed Contract (1 OriginalCopies, 2 Photocopy)

Requesting Unit

3. Sub-AROs (1 Original Copies, 2 Photocopy)

Requesting Unit/Budget

4. AR/ATC (1 Original Copies, 2 Photocopy)

Requesting Unit

Cash Advances for Travels

 

1. Approved Travel Order (1 OriginalCopies,

2 Photocopy)

Requesting Unit

2. Memorandum (1 Original Copies,

2 Photocopy)

Requesting Unit

3. Itinerary of Travel (1 Original

Copies, 2 Photocopy)

Requesting Unit

4. AR/ATC (1 Original Copies, 2 Photocopy)

 

Reimbursement of Travels

 

1. Approved Travel Order (1 Original Copies, 2 Photocopy)

Requesting Unit

2. Memorandum (1 Original Copies, 2 Photocopy)

Requesting Unit

3. Itinerary of Travel (1 Original

Copies, 2 Photocopy)

Requesting Unit

4. Certificate of

Appearance/Participation/Attendance (1

Original Copies, 2 Photocopy)

Requesting Unit

5. Certification of Travel Completed (1 Original Copies, 2 Photocopy)

Requesting Unit

6. AR/ATC (1 Original Copies, 2 Photocopy)

Requesting Unit

Cash Advances for school MOOE

 

1. Purpose of cash advance (1 Original Copies, 2 Photocopy)

Requesting Unit

2. Letter request (1 Original Copies,

2 Photocopy)

Requesting Unit

3. WFP (1 Original Copies, 2 Photocopy)

 

CLIENT STEPS

 

AGENCY ACTION

FEES TO BE

PAID

PROCESSING TIME

PERSON RESPONSI BLE

1.Forward to budget

1.1. Receive the documents fromthe

requesting party

 

None

 

2 minutes

 

ADAS


Requirements

Steps

TimeN/A
FeesFREE
OfficeOffice of the Schools Division Superintendent – Finance Unit – Budget
📄

1. Quality Assurance of Supplementary Learning Resource

Curriculum and Instruction Division

1. Quality Assurance of Supplementary Learning Resource

The Learning Resources Management Section (LRMS) is in-charge of the quality assurance of teacher-made or locally-developed supplementary learning materials to ensure the correctness and appropriateness as to content, language and layout.

 

Office or Division:

Curriculum Implementation Division

Classification:

Complex

Type of Transaction:

Government to Government (G2G)

Who may avail:

DepEd employees

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Detailed Lesson Plan

 

 

 

Employee

School Quality Assurance Team(SQAT) Certification

Supplementary Learning Resources(Soft and hard copy)

Teacher User’s Guide (For Manipulative Materials Only)

Video of Demonstration Teaching

 

CLIENT STEPS

 

AGENCY ACTION

FEES TO   BE PAID

PROCESSI NG TIME

PERSON RESPONSIBLE

1. Submit duly Accomplished requirements and the teacher-made Supplementary

Learning Resources (SLR)

1.1 Check and log-in submitted teacher made Supplementary Learning Resources (SLR) together with other requirements

 

 

 

None

 

 

 

15 minutes

CID

personnel

2. Evaluate the process to ensure the quality standards of the Supplementary

Learning Resources

2.1 Assess/evaluate Supplementary Learning Resources

None

1 day

3. Receive the Endorsement Letter from theDivision Office

3.1 Prepare the summary of comments and recommendationas

regards the SLR Evaluation

 

None

 

2 days

4. Submit the corrected SLR

4.1 Draft the Schedule of theFinal Presentation and inform the teacher througha division letter

 

 

None

 

 

2 days

 

5. Present the Final

5.1 Review and

 

 

 


 

Presentation ofSLR

evaluate the Final Presentation with

evaluationtool

None

1 day

 

6. Receive the certificate

6.1 Release the certificate

None

1 day

 

TOTAL:

None

7 days, 15 minutes

 

Requirements

Steps

TimeN/A
FeesFREE
OfficeCurriculum and Instruction Division
📄

1. Request for Basic Education Data (Internal Stakeholder)

School Governance and Operations Division – Planning and Research Section

1. Request for Basic Education Data (Internal Stakeholder)

Information generated from the Basic Education Information System Modules including education statistics, sector performance indicators and profile of public and private schools, learning centers and other education service providers.

 

Office or Division:

Planning Unit

Classification:

Simple

Type of Transaction:

Government to Government (G2G)

Who may avail:

Internal Stakeholder

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

1. Letter request addressed to SDS (1 original copy)

Client

2. Request Form (1 original copy)

Front Desk

CLIENT STEPS

AGENCY ACTION

FEES TOBE PAID

PROCESSIN G TIME

PERSON RESPONSIBLE

1.Submit Letter Request and Filled-up form to the Records Unit

1.1. Receive letter request from the client and

forward to the OSDS

 

None

 

10 minutes

 

Records Unit Staff/ADA

1.2. Refer letter request to Chief, SGOD

None

5 minutes

SDS

1.3. Refer letter request to Planning Officer

 

None

5 minutes

Chief,SGOD

1.4. Make the

necessary action undertaken to the said letter request

 

None

 

2 days

PlanningOfficer

1.5. Prepare the transmittal letter to be signed by SDS

 

None

 

15 minutes

 

PlanningOfficer

2.Receive the necessary documents

2.1 Release of the documents to the end user

 

None

 

2 minutes

Records Unit Staff/ ADA

TOTAL:

None

2 days, 4 hours, 32 minutes

Requirements

Steps

TimeN/A
FeesFREE
OfficeSchool Governance and Operations Division – Planning and Research Section
📄

1. Requisition and Issuance of Supplies

Office of the Schools Division Superintendent – Property and Supply Unit

1. Requisition and Issuance of Supplies

Requisition and Issue Slip (RIS) is a document required to use for an Employee/ Personnel to request for monthly supplies.

 

Office or Division:

Property and Supply Unit

Classification:

Simple

Type of Transaction:

Government to Government (G2G)

Who may avail:

DepEd employees

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Filled Out Requisition and Issue Slip (RIS) (3 Copies – 1 Original)

Employee

CLIENT STEPS

AGENCY ACTION

FEES TO     BE PAID

PROCESSIN

GTIME

PERSON RESPONSIBLE

1. Submit all the requirementsto Supply Office

1.1 Receive and check      all

the documents

 

None

 

5 minutes

 

 

 

 

 

 

 

Property andSupply Unit Personnel

1.2 Check the availability ofstocks

None

10 minutes

1.3 Forwards the RIS Form to theDivision SupplyOfficer for

Approval

 

 

None

 

 

3 minutes

2. Receive thesupplies

andthe copy of approved RIS Form

2.1 Release of supplies

None

3 minutes

TOTAL

None

21 minutes

 

 

1.  Property and Equipment Clearance Signing

 

This process is signing of PECF form retirement, resignation, transfer of division, leave or travel abroad.

 

Office or Division:

Property and Supply Unit

Classification:

Simple

Type of Transaction:

Government to Government (G2G)

Who may avail:

DepEd employees

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Property and Equipment ClearanceForm

Supply Unit


 

(PECF) – 3 original copies and 1 photocopy

 

 

CLIENT STEPS

 

AGENCY ACTION

FEES TOBE PAID

PROCES SING TIME

PERSON RESPONSIBLE

1. Submit the accomplished form and turn over all the properties and equipment’s (ifany)

1.1  Receive the accomplished form and checksif the concerned employee has an accountability for property and equipment

 

a.   If employee hasno accountability, supply officer signs clearance part on property and equipment.

b.   If concerned employee has accountability, supply officer will request employeeto settle all

accountability.

 

 

 

 

 

 

 

 

 

 

 

None

 

 

 

 

 

 

 

 

 

 

 

15

minutes

 

 

 

 

 

 

 

 

 

Property and Supply Unit Personnel

TOTAL

None

15 minutes

Requirements

Steps

TimeN/A
FeesFREE
OfficeOffice of the Schools Division Superintendent – Property and Supply Unit
📄

1. User Account Management for Centrally Managed Systems

Office of the Schools Division Superintendent – ICT Unit

1. User Account Management for Centrally Managed Systems

Creation, deletion and renaming of user accounts, and resetting of passwords for the regular SDO proper and field personnel. This includes, but not limited to unless specified in different service, the DepEd Google for Education Accounts, DepEd Partnerships Database System, etc.

 

Office or Division:

ICT Unit

Classification:

Simple

Type of Transaction:

Government to Government (G2G)

Who may avail:

SDO Personnel, School-based Personnel

CHECKLIST OF REQUIREMENTS

WHERE TO

SECURE

·         ICT Technical Assistance Form

·         ICT Unit

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSI NG

TIME

PERSON RESPONSIBLE

1. Submission of accomplishedICT technical assistance

Form

1.1. Stamping “Received” on the document

None

1 minute

Record s Sectio n

1.2. Transmitting the stamped document to the ICT Unit

None

5 minutes

 

1.3. Receive

stamped document

None

1 minute

Client

1.4. Evaluate

the document and interview

the client

None

10 minutes

ICT Unit

1.5. Create/

delete/ rename account or reset password of client account

None

15 minutes

ICT Unit

1.6. Give the

credentials to the client

None

5 minutes

Client and

ICTUnit

Total:

None

38 minutes

 

Requirements

Steps

TimeN/A
FeesFREE
OfficeOffice of the Schools Division Superintendent – ICT Unit
📄

1. Registration for an Account in the LRMDS Portal

Curriculum Implementation Division

1. Registration for an Account in the LRMDS Portal


The Learning Resource Management and Development System (LRMDS) Portal is the Department of Education’s official platform for accessing quality-assured learning resources, teaching resources and professional development materials. Authorized DepEd personnel must first register and secure approval from the Schools Division Office (SDO). Once approved, users may log in to search, view, and download available learning resources for instructional and to be used for teaching and learning process or other school related activities.

Office or Division:

Curriculum Implementation Division

Classification:

Simple

Type of Transaction:

G2G (Government to Government)

Who may avail:

District Supervisors, School Heads, Teachers, and DepEd Personnel

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Standard Requirement

Active DepEd email account

Client

Accomplished Online Registration Form

Client

Laptop / Desktop or mobile device with internet access and updated web browser

Client

 

CLIENT STEPS

 

AGENCY ACTION

FEES TO BE

PAID

PROCESSING TIME

PERSON RESPONSIBLE

Registration for the LRMDS Portal

1. Access/visit the official LRMDS Portal

https://lrmds.deped.gov.ph,

1.1 Check the registration, review, and validate the applicant’s identity, position, and

affiliation

None

1 day

Project Development Officer II, CID

click “Register”, and fill out the online form using DepEd email address

1.2 Approve or disapprove the registration request based on

verification results

None

4 hours

Project Development Officer II, CID

1.3 Send system- generated notification to the applicant's email. Process the account request as follows:

a.  If approved, users can access the LRMDS Portal.

b.  If disapproved, a notification

None

10 minutes

Project Development Officer II, CID

 


 

 

regarding the disapproval of the account shall be

sent.

 

 

 

TOTAL (Registration):

None

1 day, 4 hours, 10 minutes

Requirements

Steps

TimeN/A
FeesFREE
OfficeCurriculum Implementation Division
📄

1. Claiming of Checks for Payment of Obligation (made through Checks)

Office of the Schools Division Superintendent – Admin Unit – Cash

1. Claiming of Checks for Payment of Obligation (made through Checks)

Payment of obligations of the Schools Division Office (SDO) is made either through checks or List of Due and Demandable Accounts Payable – Advice to Debit Account (LDDAP- ADA).

The Cash Section of the SDO’s Administrative Unit issues checks to Clients for payments of

obligation that were made through checks.

This service charter pertains to the steps in the claiming of the checks, and is a continuation of the service charter on Payment of Obligation through Checks.


Office or Division:

Office of the Schools Division Superintendent –

Administrative Service – Cash Unit

Classification:

Simple

Type of Transaction:

G2B (Government to Business) G2C (Government to Citizen)

Who may avail:

Any Client that DepEd has financial obligations to

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Standard Requirement

Identification Card - One (1) photocopy of any government-issued valid ID of the requesting person (ID must have a signature).

This may include, but is not limited to, the following:

·        Philippine Identification System (PhilSys) ID/ePhilID

·        Passport

·        Driver's License

·        Professional Regulation Commission (PRC) ID

·        Philippine Postal ID

·        Unified Multi-Purpose Identification (UMID)

Client

For an authorized representative

Authorization Letter – One (1) Original Copy

Client

One (1) photocopy of the requesting

person’s valid ID (ID must have a signature)

Client

One (1) photocopy of the requesting

person’s valid ID (ID must have a signature)

Authorized Representative of the Client

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Proceed to Cash Unit and present required documents to claim the check.

1.1 Check and verify submitted documents

None

10 minutes

Administrative Officer IV, OSDS-Admin

Unit-Cash Section


 

 

1.2 Give Client

None

5 minutes

Administrative

releasing logbook and

 

 

Officer IV,

disbursement voucher

 

 

OSDS-Admin

for signing

 

 

Unit-Cash

 

 

 

Section

2. Sign releasing

2.1 Check and verify

None

5 minutes

Administrative

logbook and

signature against the

 

 

Officer IV,

disbursement

ID presented

 

 

OSDS-Admin

voucher.

 

 

 

Unit-Cash

 

 

 

 

Section

 

2.2 Release check

None

5 minutes

Administrative

 

 

 

 

Officer IV,

 

 

 

 

OSDS-Admin

 

 

 

 

Unit-Cash

 

 

 

 

Section

Requirements

Steps

TimeN/A
FeesFREE
OfficeOffice of the Schools Division Superintendent – Admin Unit – Cash
📄

1.Acceptance of Application for Reclassification of Teaching Positions

Office of the Schools Division Superintendent – Personnel Unit

1.Acceptance of Application for Reclassification of Teaching Positions


This service is to validate the classification level of teachers applying for reclassification. The Personnel Section will assess and validate the documents submitted to be endorsed to the Regional Office for approval.

Office or Division:

Office the Schools Division Superintendent – Personnel Unit

Classification:

Simple

Type of Transaction:

Government to Government (G2G)

Who may avail:

DepEd Licensed Public School Teachers / School Principal

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Standard Requirement

Letter of intent addressed to the SDS containing the following information – one (1) original copy):

i.          Statement of Purpose/ Expression of interest

ii.          Position applied for

Applicant/Client

Duly accomplished PDS (CS Form 212, Revised 2025, with Work Experience Sheet –

one (1) original copy

Civil Service Commission (CSC) Website

Valid and updated PRC License/ID – one (1) photocopy

Professional Regulatory Commission (PRC)

Certificate of Competency level issued by authorized body (if applicable) – one (1) photocopy

Technical Education and Skills Development Authority (TESDA)

Scholastic/academic record (i.e., Special Orders, Transcript of Records (TOR) and Diploma, including completion of graduate and post‑graduate units/degrees, if available) – one (1) photocopy

Applicant/Client

Certificate/s of completion of National Educators Academy of the Philippines (NEAP)-accredited professional development programs/ courses, or certificates of training issued by NEAP-accredited public and private institutions or Photocopy of certificate/s of relevant specialized trainings or professional development programs, if any – one (1)

photocopy

Public and Private Accredited Training Institution

Certificate of Employment, Contract of Service, or duly signed Service Record, whichever is/are applicable – one (1)

photocopy

Previous/Current Employer/s

Latest appointment – one (1) photocopy

Applicant/Client

Required Performance Ratings with at least Very Satisfactory rating – one (1) photocopy

Applicant/Client


 

 

(Note: The applicant must submit three (3) performance Rating depending on the performance requirements needed in particular position they applied for; and the latest performance rating shall cover one (1)

complete performance rating period in the current position)

 

Checklist of Requirements and Omnibus Sworn Statement on the Certification on the Authenticity and Veracity (CAV) of the documents submitted and Data Privacy Consent Form pursuant to RA No. 10173

(Data Privacy Act of 2012), using the attached form (Annex C-2) – one (1) original copy

DepEd Order No. 7, s. 2023 / Personnel Section

Other documents as may be required by the HRMPSB including but not limited portfolio for the assessment of identified PPST non-

classroom observable indicators – one (1) photocopy

Applicant/Client

Duly accomplished Reclassification Form for

Teachers Position (RFTP) – four (4) original copies

DepEd Order No. 24, s. 2025 / Personnel Section

Duly accomplished Reclassification Form for

School Principal Position (RFSPP) – four (4) original copies

DepEd Order No. 24, s. 2025 / Personnel Section

Duly accomplished Commitment Form, if applicable – one (1) original copy

DepEd Order No. 34, s. 2025 / Applicant

TESDA National Certificate/s / Trainers Methodology Certificate (TMC) (for SHS applicants in the Technical-Vocational- Livelihood (TVL) track only)

Technical Education and Skills Development Authority (TESDA)

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1.Register to the Division’s online system for the

assignment of an application code

1.1 Issue the application code to the Applicant

None

15 minutes

Administrative Assistant III, OSDS-

Personnel Section

2. Submit the complete pertinent documents to the applicant’s incumbent school/

district station

2.1 Receive, stamp and check the completeness of the submitted documents vis-as-vis application

code

None

1 hour

School or District Sub- Committee

TOTAL:

None

1 hour, 15 minutes

 

Note: All interested applicants to vacant positions, whether internal or external to DepEd, upon submission and acceptance of complete mandatory documents for the position applied for on the set deadline, shall be initially evaluated based on applicants’ qualification vis-à-vis CSC-approved QS Standards. Applicants shall then be notified

accordingly   of   the   results   through   a   written   notice   served                    through  official communication channels, in consonance with DepEd Order No. 7 s. 2023.

Requirements

Steps

TimeN/A
FeesFREE
OfficeOffice of the Schools Division Superintendent – Personnel Unit
📄

1.Acceptance of Application for Reclassification of Teaching Positions

Office the Schools Division Superintendent – Personnel Unit

1.Acceptance of Application for Reclassification of Teaching Positions

This service is to validate the classification level of teachers applying for reclassification. The Personnel Section will assess and validate the documents submitted to be endorsed to the Regional Office for approval.

 

Office or Division:

Office the Schools Division Superintendent – Personnel Unit

Classification:

Simple

Type of Transaction:

Government to Government (G2G)

Who may avail:

DepEd Licensed Public School Teachers / School Principal

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Standard Requirement

Letter of intent addressed to the SDS containing the following information – one (1) original copy):

i.          Statement of Purpose/ Expression of interest

ii.          Position applied for

Applicant/Client

Duly accomplished PDS (CS Form 212, Revised 2025, with Work Experience Sheet –

one (1) original copy

Civil Service Commission (CSC) Website

Valid and updated PRC License/ID – one (1) photocopy

Professional Regulatory Commission (PRC)

Certificate of Competency level issued by authorized body (if applicable) – one (1) photocopy

Technical Education and Skills Development Authority (TESDA)

Scholastic/academic record (i.e., Special Orders, Transcript of Records (TOR) and Diploma, including completion of graduate and post‑graduate units/degrees, if available) – one (1) photocopy

Applicant/Client

Certificate/s of completion of National Educators Academy of the Philippines (NEAP)-accredited professional development programs/ courses, or certificates of training issued by NEAP-accredited public and private institutions or Photocopy of certificate/s of relevant specialized trainings or professional development programs, if any – one (1)

photocopy

Public and Private Accredited Training Institution

Certificate of Employment, Contract of Service, or duly signed Service Record, whichever is/are applicable – one (1)

photocopy

Previous/Current Employer/s

Latest appointment – one (1) photocopy

Applicant/Client

Required Performance Ratings with at least Very Satisfactory rating – one (1) photocopy

Applicant/Client


 

 

(Note: The applicant must submit three (3) performance Rating depending on the performance requirements needed in particular position they applied for; and the latest performance rating shall cover one (1)

complete performance rating period in the current position)

 

Checklist of Requirements and Omnibus Sworn Statement on the Certification on the Authenticity and Veracity (CAV) of the documents submitted and Data Privacy Consent Form pursuant to RA No. 10173

(Data Privacy Act of 2012), using the attached form (Annex C-2) – one (1) original copy

DepEd Order No. 7, s. 2023 / Personnel Section

Other documents as may be required by the HRMPSB including but not limited portfolio for the assessment of identified PPST non-

classroom observable indicators – one (1) photocopy

Applicant/Client

Duly accomplished Reclassification Form for

Teachers Position (RFTP) – four (4) original copies

DepEd Order No. 24, s. 2025 / Personnel Section

Duly accomplished Reclassification Form for

School Principal Position (RFSPP) – four (4) original copies

DepEd Order No. 24, s. 2025 / Personnel Section

Duly accomplished Commitment Form, if applicable – one (1) original copy

DepEd Order No. 34, s. 2025 / Applicant

TESDA National Certificate/s / Trainers Methodology Certificate (TMC) (for SHS applicants in the Technical-Vocational- Livelihood (TVL) track only)

Technical Education and Skills Development Authority (TESDA)

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1.Register to the Division’s online system for the

assignment of an application code

1.1 Issue the application code to the Applicant

None

15 minutes

Administrative Assistant III, OSDS-

Personnel Section

2. Submit the complete pertinent documents to the applicant’s incumbent school/

district station

2.1 Receive, stamp and check the completeness of the submitted documents vis-as-vis application

code

None

1 hour

School or District Sub- Committee

TOTAL:

None

1 hour, 15 minutes

 

Note: All interested applicants to vacant positions, whether internal or external to DepEd, upon submission and acceptance of complete mandatory documents for the position applied for on the set deadline, shall be initially evaluated based on applicants’ qualification vis-à-vis CSC-approved QS Standards. Applicants shall then be notified

accordingly   of   the   results   through   a   written   notice   served                    through  official communication channels, in consonance with DepEd Order No. 7 s. 2023.

 

Requirements

Steps

TimeN/A
FeesFREE
OfficeOffice the Schools Division Superintendent – Personnel Unit
📄

1.Borrowing and Returning of Supplementary Learning Resources from Library Hub

Curriculum and Instruction Division

1.Borrowing and Returning of Supplementary Learning Resources from Library Hub

The Library Hub is a component of DepEd’s Learning Resource Management and Development System (LRMDS) implementation at school or division levels, providing a physical or hybrid service for borrowing educational materials to support teaching and learning activities.


Office or Division:

Curriculum Implementation Division

Classification:

Simple

Type of Transaction:

G2C (Government to Citizen)

G2G (Government to Government)

Who may avail:

Schools, Teachers, Learners, School Staff

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Standard Requirement

Duly accomplished Request Form/ List of

Supplementary Learning Resources (SLRs) from to be borrowed

Client/ Requesting School

 

CLIENT STEPS

 

AGENCY ACTION

FEES

TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

Borrowing of Learning Materials

1. Submit the duly accomplished Request Form, indicating the list of Supplementary Learning Resources (SLRs) to be borrowed

1.1 Receive, review, and verify the availability of the

SLRs in the library hub.

None

20 minutes

Librarian II (CID- LRMS)

1.2 Record the SLRs in the Borrowing Logbook.

None

15 minutes

Librarian II (CID- LRMS)

1.3 Sort and pack the SLRs

None

2 hours

Librarian II (CID- LRMS)

1.4 Release the approved SLRs to the client.

None

10 minutes

Librarian II (CID- LRMS)

1.4 Require the client to sign the Acknowledgment Receipt (AR) and file the

signed document in the Borrowing Records.

None

5 minutes

Librarian II (CID- LRMS)

Returning borrowed Learning Materials

1. Return the borrowed learning materials on or before the agreed due date to the Library Hub

1.1 Inspect and conduct an

inventory of the returned SLRs

None

1 hour

Librarian II (CID- LRMS)

1.2 Update the Borrowing Logbook by recording the date of return and affixing

the stamp “RETURNED”.

None

30 minutes

Librarian II (CID- LRMS)

TOTAL (Borrowing):

None

2 hours, 50 minutes


 

TOTAL (Returning):

None

1 hour, 30 minutes

 

Requirements

Steps

TimeN/A
FeesFREE
OfficeCurriculum and Instruction Division
📄

10. Processing of Terminal Leave Benefits

Office of the Schools Division Superintendent – Personnel Unit

10. Processing of Terminal Leave Benefits

Processing of Terminal Leave Benefits based on the accumulated leave credits of a DepEd personnel during his/her service in the agency. This is for those employees who have availed retirement/ resigned/ separated and should have payment for their remaining leave balances.

 

Office or Division:

Personnel Unit

Classification:

Simple

Type of Transaction:

Government to Government (G2G)

Who may avail:

DepEd employees

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

1. Letter request (1 original copy)

Concerned Retiree

2. Service Record (1 original copy)

Personnel Unit

3. GSIS Retirement Voucher (1original copy)

Concerned Retiree

4. GSIS Retirement Clearance (1 original copy)

Concerned Retiree

5. Certificate of Last Payment (1 original copy)

Accounting Unit

6. Clearances (Money & Property accountabilities (3 original copy)

School and SDO

7. Latest Notice of Salary Adjustment (NOSA)- (1 original copy)

Personnel Unit

8. Certification of Accumulated LeaveCredits by the Division Personnel Officer- (1 original copy)

9. Certified Copies of Leave Cards-(1 original copy)

10. Certification of Leave Credits Earned- (1 original copy)

11. Fiscal Clearance (1 OriginalCopy)

 

For deceased employee:

 

1. Death certificate (1 photocopy)

Municipal registrar

2. Marriage Certificate (1 photocopy)

NSO

3. Survivorship (If applicable) (1 photocopy)

Spouse

4. Special Power of Attorney (1 original copy, 2 photocopies)

Attorney

5. Birth Certificate of Children (if employee has no living spouse) (1photocopy)

 

CLIENT STEPS

AGENCY ACTION

FEES TOBE PAID

PROCESSIN G TIME

PERSON RESPONSIBL E

1. Submit all documentary requirements within the prescribed

timeline from the

1.1. Receive the complete documents

 

 

 

None

 

 

 

10

minutes

 

Records Section - Person in

Charge


 

concerned office

1.2. Check the document as to completeness

 

 

 

1.3. Forward the complete document to the Personnel for

appropriate Action

 

None

 

2 hours

Records Section - Person in

charge

1.4. Review the submitted complete document and provide appropriate

action

 

None

 

30

minutes

Personnel Section - Person in charge

1.5. Forward to the Office of the SDS for Approval

 

None

 

20

minutes

Personnel Section - Person in

charge

1.6. Approve Form 6 and forward to the Personnel Section

 

None

 

30

minutes

SDS/ SDS

Office Person- In-Charge

1.7. Forward the approved Form 6 to the Records Section for

release

 

 

None

 

15

minutes

Personnel Section - Person in

charge

2. Receive the

approved Form 6

2.1 Release the

approved Form 6

 

None

 

10

minutes

Records Section - Person in

charge

TOTAL:

None

3 hours, 55 minutes

 

 

1.     Request for Correction of Name and Change of Status

 

This process of correcting clerical or typographical errors in the Certificate of Live Birth is governed by the provisions of Republic Act(R.A.) No. 10172 and updating or changing the marital status.

 

Office or Division:

Personnel Unit

Classification:

Simple

Type of Transaction:

Government to Government (G2G)

Who may avail:

DepEd SDO employees

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

BIR Form 1905 (duly received byBIR) and PSA

Marriage Certificate (for Change of Status). (1 original and 1photocopy)

Employee/ BIR

PSA Birth Certificate (for Correction of Name) (1 originaland 1 photocopy)

Employee/ PSA

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

Requirements

Steps

TimeN/A
FeesFREE
OfficeOffice of the Schools Division Superintendent – Personnel Unit
📄

2. Application for Leave

Office of the Schools Division Superintendent – Personnel Unit

2. Application for Leave

Leave of absence, for any person other than serious illness of an officer or employee or any member of his family, must be contingent upon the needs of the service. The grant vacation leave is discretionary on the part of the agency head or authority concerned; thus, mere filing of such leave application does not entitle an officer or employee to go on leave outright.

 

Office or Division:

Personnel Unit

Classification:

Simple

Type of Transaction:

Government to Government (G2G)

Who may avail:

DepEd Employees

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Vacation Leave

1.  CSC Form 6 (3 original copies)

2.  Clearance Form, only if traveling abroad, or if traveling local for morethan 15 days (4 original copies)

3.  Letter request, if necessary (1 original copy)

Personnel Unit Client

Sick Leave

1.    CSC Form 6 (3 original copies)

2.    Medical Certificate, if more than 5days sick leave (1 Copy)

3.    Letter request, if necessary (1 original copy)

Personnel Unit Client

 

Client


 

Paternity Leave

1.    CSC Form 6 (3 original copies)

2.    Letter request, if necessary (1 original copy)

 

Additional Requirements:

·    Marriage Contract (1 photocopy)

·    Birth Certificate of Child or Medical Certificate of Wife if Miscarriage (1 photocopy)

Personnel Unit Client

 

Client

Maternity Leave

1.    CSC Form 6 (3 original copies)

2.    Letter request, if necessary (1 original copy)

 

Additional Requirements:

·     Special Order Form (3 original copies)

·     Medical Certificate (1 Copy)

·     Clearance (4 original copies)

Personnel Unit Client

 

 

Front/ Information desk

Solo Parent Leave

1.    CSC Form No. 6 (Revised 1995) Application for Leave (3 original copies)

2.    Letter request, if necessary (1 original copy)

 

Additional Requirements:

·      Birth Certificate of Child (1 photocopy)

·      Photocopy of Solo Parent ID (1 photocopy)

CSC website/ Front/ Information desk

Special Privilege Leave

CS Form 6 (3 original copies)

Personnel Unit

CLIENT STEPS

 

AGENCY ACTION

FEES TO BE PAID

PROCES SING TIME

PERSON RESPONSIBLE

1.Submit complete documentary requirements within the prescribed timeline from the concerned office

1.1. Receive thecomplete documents

 

None

 

10

minutes

Records Section - Person in charge

1.2. Check the received

document as to completeness

None

1.3. Forward the complete documentto the Personnel forappropriate Action

None

2 hours

1.4. Review the submitted completedocument and provide appropriate

action

 

None

 

30

minutes

PersonnelUnit


 

 

1.5. Forward to the Office of the SDS

for Approval

None

20

minutes

PersonnelUnit

1.6. Approve Form 6 and

forward to the Personnel Section

 

None

 

30

minutes

 

 

 

Records Section - Person in charge

1.7. Forward the approved Form 6 to the Records

Section for release

None

15

minutes

2. Receive the

approved Form 6

2.1 Release the approved Form 6

None

10

minutes

TOTAL

None

3 hours, 55 minutes

 

 

Requirements

Steps

TimeN/A
FeesFREE
OfficeOffice of the Schools Division Superintendent – Personnel Unit
📄

2. Legal Assistance to Walk-in Clients

Office of the Schools Division Superintendent – Legal Unit

2. Legal Assistance to Walk-in Clients

This process is intended to establish the conduct, management, and treatment of legal queries and/or concerns of internal and external clients.

Office or Division:

Office of the Schools Division Superintendent – Legal Unit

Classification:

Simple

Type of Transaction:

G2C (Government to Citizen)

Who may avail:

School Personnel, General Public

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Standard Requirement

A copy of written query/concern (if applicable)

Client

Identification Card - Any government-issued valid ID of the requesting person, which may include, but is not limited to, the following:

·        Philippine Identification System (PhilSys) ID/ePhilID

·        Passport

·        Driver's License

·        Professional Regulation Commission (PRC) ID

·        Philippine Postal ID

Client

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Proceed to Legal Unit

1.1 Instruct the Client to

register in the Visitor’s

Logbook then refer to the Legal Officer.

None

5 minutes

Legal Assistant I, OSDS-Legal Unit

1.2 Ask for the necessary information on query, determine whether information is sufficient, or relevant documents are needed

before legal assistance is given.

None

1 hour

Attorney III, OSDS-Legal Unit

1.3 Provide appropriate legal assistance based on the information and documents submitted.

 

Note: If the information provided is incomplete, advise the client to secure the necessary documents and return for final evaluation and legal assistance.

None

1 hour

Attorney III, OSDS-Legal Unit

TOTAL:

None

2 hour, 5 minutes

Requirements

Steps

TimeN/A
FeesFREE
OfficeOffice of the Schools Division Superintendent – Legal Unit
📄

2. Request for Data for EBEIS/LIS/NAT and Performance Indicators

School Governance and Operations Division – Planning and Research Section

2. Request for Data for EBEIS/LIS/NAT and Performance Indicators

This service is intended for the processing of requests of data for EBEIS, LIS, NAT, and Performance Indicators.

 

Office or Division:

SGOD – Planning Unit

Classification:

Simple

Type of Transaction:

Government to Government (G2G)

Who may avail:

All

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Letter request (original)

Station assignment (to be secured by theconcerned employee)

 

CLIENT STEPS

 

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSO N RESPONSI

BLE

1.         Submit         the necessarydocument

1.1 Receives letter request & to be forwarded to the SDS for referral of proper service

provider

None

 

 

5 minutes

 

 

 

 

 

 

 

Planning and Research Unit

1.2 Approval of letter request & referred to the Planning

Unit

 

None

 

15 minutes

1.3 For Action & Provide Data Information needed by

Clients

 

 

None

 

 

30 minutes

TOTAL

None

50 minutes

 

Requirements

Steps

TimeN/A
FeesFREE
OfficeSchool Governance and Operations Division – Planning and Research Section
📄

2. Submission of Contextualized Learning Resources

Curriculum and Instruction Division

2. Submission of Contextualized Learning Resources

Submission of Teaching and Non-Teaching DepEd Personnel, LGUs and Stakeholders of Contextualized LRS. The CID-LRMS implements the Quality Assurance Process mandated by the Department of Education - Bureau of Education and Learning Resources (BLR) in the Design and Development, Production and Distribution of Contextualized Learning Resources (LRs).

 

Office or Division:

Curriculum Implementation Division

Classification:

Highly Technical

Type of Transaction:

Government to Government (G2G)

Who may avail:

Teaching and Non-Teaching Personnel, LGUs, Stakeholders

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

1. Curriculum Guide (1 OriginalCopy and 1 Photocopy)

LR Portal

2. Contextualized Material

Submitted (1 Original Copy andSoft Copy)

Author/ Owner

3. School/District Pre-Evaluation

Online Link

4. Indorsement from the Public Schools District Supervisor or District QAD (or School Heads

in the absence of PSDS) (1 Original Copy and 1 Photocopy)

Office of the PSDS/Office of the CID

5. Accomplished Quality Assurance Tool

LR Office

6. Accomplished Metadata Template for Cataloguing

LR Office

7. Signed Sworn Certification/Anti- Plagiarism Declaration

 

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIB LE

1.Prepare and submit School's Needs Analysis (Least Mastered Competency)and LR

Situational

1.1. Review

School's Needs Analysis and LR

Situational

 

 

 

None

 

 

 

2 days

School Head, School LR Coordinator, Subject Area Coordinator, Division LR

Supervisor


 

Reports

 

 

 

 

 

1.2. Prepare

Documents for capacity

building

None

1 day

School Head, Division

LR

2.Attend capacity building, write shop

2.1 Manage and facilitate the write shop

 

None

 

5 days

School Head, Division LR Supervisor, Writer, Illustrator, Layout

Artist

3.Submit contextualized LR to School Learning Resource Quality Assurance Team

(SLRQAT)

3.1 Conduct level1 quality assurance of submitted LR

 

 

 

None

 

 

 

5 days

 

 

 

SLRQAT

4.Finalize LR ready for endorsementto

District/Division

 

None

1 day

Writer, School Head

5.Prepare endorsement communication to District/Division Quality Assurance Team

5.1 Accept endorsement communication

 

 

 

None

 

 

 

3 days

 

 

 

DLRQAT

5.2 SDO does final review

 

 

 

 

if final, recommendfor pilot testing

None

15 days

DLRQAT

 

if not, recommendfor revision

 

 

 

6. Integrate

6.1 SDO

finalizesthe Learning Resource and submits LRs in hard and softcopyto the Regional

Office

 

 

 

recommendation

 

 

 

basedon pilot

None

5 days

Division LR

testing result or

 

 

Supervisor

resubmit revised

 

 

 

LRsto SDO (both

 

 

 

hard and soft copy)

 

 

 

 

6.2 RO finalizes the Quality Assurance of

Learning

Resource

 

None

 

5 days

 

Regional LREs

7. Prepare

7.1 Upload LR

Requirements

Steps

TimeN/A
FeesFREE
OfficeCurriculum and Instruction Division
📄

2. Troubleshooting of ICT Equipment

Office of the Schools Division Superintendent – ICT Unit

2. Troubleshooting of ICT Equipment

Evaluation, assessment and troubleshooting of government-procured ICT equipment of SDO.

 

Office or Division:

ICT Unit

Classification:

Simple

Type of Transaction:

Government to Government (G2G)

Who may avail:

SDO Personnel

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

·         ICT Technical Assistance Form

ICT Unit

CLIENT STEPS

AGENCY ACTION

FEESTO BE PAID

PROCESS ING TIME

PERSON RESPONSIBLE

1. Submission of accomplished ICT technical assistance form

1.1. Stamping

“Received” on thedocument

None

1 minute

Records Section

1.2. Transmitting the stamped

document to ICT

None

5 minutes

 

1.3. Receive stamped document

None

1 minute

Client

1.4. Evaluate the

document and Interview client

None

10 minutes

ICT Unit

1.5. Evaluate and analyze the ICT

equipment

None

30 minutes to an hour

ICT Unit

1.6. Troubleshoot theequipment If troubleshooting ispossible to finish within the day, troubleshoot the equipment If troubleshooting isnot possible to finish within the day, give recommendatio n

to the client fornext step

None

1 hour

Client and ICT Unit

1.7. Give

recommendation to the client on what to do

None

15 minutes

ICT Unit

1.8. Return the equipment to client

None

5 minutes

ICT Unit


 

TOTAL

None

2 hours and 7 minutes

 

 

Requirements

Steps

TimeN/A
FeesFREE
OfficeOffice of the Schools Division Superintendent – ICT Unit
📄

2.Acceptance of Employment (Non-Teaching and Teaching Related Positions)

Office of the Schools Division Superintendent – Personnel Unit

2.Acceptance of Employment (Non-Teaching and Teaching Related Positions)

Any individual with an interest in applying for a position in the Department of Education may submit his/her credentials and other requirements.This service charter outlines the procedures on accepting employment applications for non-teaching and teaching-related positions through online and walk-in applications.

Office or Division:

Office of the Schools Division Superintendent – Personnel Unit

Classification:

Simple

Type of Transaction:

G2C (Government to Citizen)

Who may avail:

All interested applicants

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Standard Requirement

Letter of Intent addressed to the Head of Office – one (1) original copy

Applicant/Client

Duly accomplished CSC Form 212 or Personal Data Sheet (Revised 2025) with the latest passport size ID picture and, if applicable, Work Experience Sheet – one (1)

original copy

Civil Service Commission (CSC) Website

Valid and updated PRC License/ID, if applicable – one (1) photocopy

Professional Regulatory Commission (PRC)

Certificate of Eligibility/Rating – one (1) photocopy

CSC/PRC

Scholastic/academic record such as but not limited to Transcript of Records (TOR) and Diploma, including completion of graduate and post-graduate units/degrees – one (1)

photocopy

School/s attended

Certificate/s of Training – one (1) photocopy

Applicant/Client

Certificate of Employment, Contract of Service, or duly signed Service Record,

whichever is/are applicable – one (1) photocopy

Previous/Current Employer/s

Latest appointment, if applicable – one (1) photocopy

Previous/Current Employer

Performance Rating in the last rating period(s) covering one (1) year performance in the current/latest position prior to the

deadline of submission, if applicable – one

(1) photocopy

Previous/Current Employer

Other Documents as may be required for comparative assessment, including but not limited to:

Applicant/ Previous/Current Employer


 

i.  Means of Verification showing Outstanding Accomplishment, Application of Education, and Application of Learning and Development

ii. Photocopy of Performance Rating obtained from the relevant work experience

 

Checklist of Requirements and Omnibus Sworn Statement on the Certification on the Authenticity and Veracity (CAV) of the documents submitted and Data Privacy

Consent Form – one (1) original copy

DepEd Order No. 7, s. 2023, Annex C / Personnel Unit

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

Online Application

1. Submit complete pertinent documents to the official email address/online portal of the SDO

1.1 Acknowledge receipt of email for

online submission

None

10 minutes

Administrative Assistant III/

HRMO Staff

1.2 Review the submitted documents

for completeness

None

1 hour

HRMO Staff/ Administrative

Officer IV

Walk-in Application

1.Submit the complete pertinent documents to the Records Section

1.1 Stamp Receive, issue a receiving copy, and transmit the documents submitted to the Personnel Unit

 

Note: Inform Client that s/he will be

notified of the progress of his/her application

None

30 minutes

Administrative Officer IV/Records Officer, OSDS- Records Section

1.2 Review the submitted documents

for completeness

None

1 hour

HRMO Staff/ Administrative

Officer IV

TOTAL (Online Application):

None

1 hour, 10 minutes

TOTAL (Walk-in Application):

None

1 hour, 30 minutes

 

Note: All interested applicants to vacant positions, whether internal or external to DepEd, upon submission and acceptance of complete mandatory documents for the position applied for on the set deadline, shall be initially evaluated on the basis of applicants’ qualification vis-à-vis CSC-approved QS Standards. Applicants shall then be notified accordingly of the results through a written notice served through official communication channels, in consonance with DepEd Order No. 7 s. 2023.

Requirements

Steps

TimeN/A
FeesFREE
OfficeOffice of the Schools Division Superintendent – Personnel Unit
📄

3. Application for Retirement

Office of the Schools Division Superintendent – Personnel Unit

3. Application for Retirement

Retirement refers to the time of life when one chooses to permanently leave the workforce behind. The compulsory retirement age is 65 while optional is 60 years of age. It can be applied three months before retirement to ensure that retirement benefits will be enjoyed by the retiree after his/her retirement.

 

Office or Division:

Personnel Unit

Classification:

Complex

Type of Transaction:

Government to Government (G2G)

Who may avail:

DepEd employees that reached the retiring age requirement

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

1.Application for Retirement (1Copy)

DepEd Schools Division Office

2.Service Record (1 OriginalCopy)

3.Clearance for money & property Accountabilities District & Division

(4 Original Copies)

4.Statement of Assets & Liabilities (1 Original Copy)

5.Certificate of No Pending Administrative Case (1 Original

Copy)

6.Certificate of Last Day of Service (1 Original Copy)

7.Certificate of Last Salary Received (1 Original Copy)

8.Certification of Leave with or without pay (1 Original Copy)

9.Ombudsman Clearance (1 original copy)

Concerned retiree

10. GSIS Application for retirement benefits form (1

original copy)

11.Provident Clearance (1 original copy)


 

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBL

E

1.Submit complete requirementsfor Retirement to Records Unit

1.1. Receive

complete documents from Records Unit checked by District Human Resource Management

Officer

 

 

 

None

 

 

 

30 minutes

 

 

Human Resource Unit -Person in charge

1.2. Check and verify the completenessof the

documents

 

None

 

30 minutes

Human Resource Unit - Person in

Charge

1.3. Inform the

concerned person if the requirements are

incomplete

 

None

 

1 day

 

Human Resource Unit - Person in charge

1.4. Authenticate complete documents for retirement. Prepare 1st

endorsement

 

None

 

1 hour

 

Human Resource Unit - Person in charge

1.5. Forward

complete documents to SDS office for signature and ODC for release in the Regional

Office

 

 

 

None

 

 

 

2 days

 

Human Resource Unit - Person in charge

1.6. Indorse the application for retirement to the Regional

Office

 

 

None

 

 

2 days

Human Resource Unit - Person in charge

TOTAL:

None

5 days, 1 hour

Requirements

Steps

TimeN/A
FeesFREE
OfficeOffice of the Schools Division Superintendent – Personnel Unit
📄

3. Application for Retirement

Office of the Schools Division Superintendent – Personnel Unit

3. Application for Retirement

Retirement refers to the time of life when one chooses to permanently leave the workforce behind. The compulsory retirement age is 65 while optional is 60 years of age. It can be applied three months before retirement to ensure that retirement benefits will be enjoyed by the retiree after his/her retirement.

 

Office or Division:

Personnel Unit

Classification:

Complex

Type of Transaction:

Government to Government (G2G)

Who may avail:

DepEd employees that reached the retiring age requirement

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

1.Application for Retirement (1Copy)

DepEd Schools Division Office

2.Service Record (1 OriginalCopy)

3.Clearance for money & property Accountabilities District & Division

(4 Original Copies)

4.Statement of Assets & Liabilities (1 Original Copy)

5.Certificate of No Pending Administrative Case (1 Original

Copy)

6.Certificate of Last Day of Service (1 Original Copy)

7.Certificate of Last Salary Received (1 Original Copy)

8.Certification of Leave with or without pay (1 Original Copy)

9.Ombudsman Clearance (1 original copy)

Concerned retiree

10. GSIS Application for retirement benefits form (1

original copy)

11.Provident Clearance (1 original copy)


 

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBL

E

1.Submit complete requirementsfor Retirement to Records Unit

1.1. Receive

complete documents from Records Unit checked by District Human Resource Management

Officer

 

 

 

None

 

 

 

30 minutes

 

 

Human Resource Unit -Person in charge

1.2. Check and verify the completenessof the

documents

 

None

 

30 minutes

Human Resource Unit - Person in

Charge

1.3. Inform the

concerned person if the requirements are

incomplete

 

None

 

1 day

 

Human Resource Unit - Person in charge

1.4. Authenticate complete documents for retirement. Prepare 1st

endorsement

 

None

 

1 hour

 

Human Resource Unit - Person in charge

1.5. Forward

complete documents to SDS office for signature and ODC for release in the Regional

Office

 

 

 

None

 

 

 

2 days

 

Human Resource Unit - Person in charge

1.6. Indorse the application for retirement to the Regional

Office

 

 

None

 

 

2 days

Human Resource Unit - Person in charge

TOTAL:

None

5 days, 1 hour

Requirements

Steps

TimeN/A
FeesFREE
OfficeOffice of the Schools Division Superintendent – Personnel Unit
📄

3. Uploading of Publications

Office of the Schools Division Superintendent – ICT Unit

3. Uploading of Publications

This describes the procedures in the uploading of publications on the official website and Workplace group account.

 

Office or Division:

Information and Communications Technology (ICT) Unit

Classification:

Simple

Type of Transaction:

Government to Government (G2G)

Who may avail:

DepEd Personnel

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

1.    Uploading of Publications Request Sheet

2.    Request Sheet – Certification of Published Article/s

ICT Unit

3.    Request Sheet

4.    Announcements

5.    Articles

 

Records Unit

6.    Issuances

7.    Bidding Documents

8.    Invitation to Bid

9.    Request for Quotation

10. Notice of Award

11. Notice to Proceed

Bids and Awards Committee

CLIENTSTEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSI NG TIME

PERSON RESPONSIBLE

1. Accomplish the Request Sheet

1.1 Give the

Request Sheet and receive the document/s

 

None

 

2 minutes

 

 

 

 

 

 

 

Administrative Assistant III / ICTU

1.2 Receive the document/s

None

2 minutes

1.3 Verify the document/s to be uploaded

 

None

 

2minutes

1.4 Scan the

document/s to PDF format

None

 

5 minutes

1.5 Upload the document/s on the website or Workplace

None

5 minutes

TOTAL

None

16 minutes

Requirements

Steps

TimeN/A
FeesFREE
OfficeOffice of the Schools Division Superintendent – ICT Unit
📄

3.Issuance of Certificate of Employment (COE)

Office or Division: Office of the Schools Division Superintendent – Personnel Section

3.Issuance of Certificate of Employment (COE)

Certificate of employment is issued upon request of previous and current DepEd employee/s which shall serve as proof of evidence to verify employment history with Department of Education.

Office or Division:

Office of the Schools Division Superintendent – Personnel Section

Classification:

Simple

Type of Transaction:

(G2G) Government to Government

Who may avail:

Former employees of the SDO

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Standard Requirement

Identification Card – one (1) original copy

Applicant/Client

Letter Request – one (1) original copy

Applicant/Client

For authorized representative

Authorization Letter – One (1) original copy

Applicant/Client

Any valid identification card of the requesting party

Applicant/Client

Any valid identification card of the authorized representative

Authorized representative

 

CLIENT STEPS

 

AGENCY ACTION

FEES TO BE

PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Submit all requirements

1.1. Receive and issue a receiving copy, then transmit

the documents to Personnel Unit

None

10 minutes

Administrative Officer IV, OSDS- Records Section

 

1.2 Verify the completeness of the requirements submitted, and check and obtain the employment records of the client.

None

30 minutes

Administrative Assistant III, OSDS-Personnel Section

 

Note: In cases where records require retrieval from archives, processing

time may be extended.

 

 

 

 

1.3. Encode and print COE, affix initial before forwarding the document for signature of the

HRMO

None

5 minutes

Administrative Assistant III, OSDS-Personnel Section

 

1.4 Review the accuracy of the

None

10 minutes

Administrative Officer IV /


 

 

information and sign the document

 

 

Administrative Officer V, OSDS-

Personnel Section

1.5 Release COE and file the request for reference/records

purposes.

None

3 minutes

Administrative Officer IV, OSDS- Records Section

TOTAL:

None

58 minutes

Requirements

Steps

TimeN/A
FeesFREE
OfficeOffice or Division: Office of the Schools Division Superintendent – Personnel Section
📄

4. Issuance of Certificate of Employment (COE)

Office of the Schools Division Superintendent – Personnel Unit

4. Issuance of Certificate of Employment (COE)

Certificate of employment is issued upon request of the employee which will be used to verify employment history of a certain employee of a former or current employer.

 

Office or Division:

Personnel Unit

Classification:

Simple

Type of Transaction:

Government to Government (G2G)

Who may avail:

DepEd Employee/ Former Employee

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

1. Data sheet request form (1Copy)

Front Desk/Information

2. Letter request (for those

personnel no longer connectedin the Division)

Client

3. Identification Card (1 Original copy)

Client

 

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBL E

1. Submit Data Sheet Request formwith other required documents

with attachedpay slip

1.1. Receive and forward submitted

complete documents

None

2 minutes

Front Desk/ Information

1.2. Verify the

complete documents submitted

None

5 minutes

Human Resource UnitConcern

1.3.Prepare and sign Certificate of Employment

 

None

 

5 minutes

Admin Officer (Admin Service)

2. Receive Certificate of Employment

2.1 Release

Certificate of

Employment to Client

None

2 minutes

Front Desk/ Information

TOTAL:

None

14 minutes

 

Requirements

Steps

TimeN/A
FeesFREE
OfficeOffice of the Schools Division Superintendent – Personnel Unit
📄

4.Issuance of Service Record (SR)

Office or Division: Office of the Schools Division Superintendent – Personnel Section

4.Issuance of Service Record (SR)

Service Record is issued upon request of previous and current DepEd employee/s for purposes of employment verification, application, appointment and/or reclassification, availing of loans, PAGIBIG/GSIS reconciliation of government service, and other matters thereof.

Office or Division:

Office of the Schools Division Superintendent – Personnel Section

Classification:

Simple

Type of Transaction:

G2G (Government to Government)

Who may avail:

Former Employee of the SDO

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Standard Requirement

Identification Card – one (1) original copy

Applicant/Client

Letter Request – one (1) original copy

Applicant/Client

For authorized representative

Authorization Letter – One (1) original copy

Applicant/Client

Any valid identification card of the requesting party

Applicant/Client

Any valid identification card of the authorized representative

Authorized representative

 

CLIENT STEPS

 

AGENCY ACTION

FEES TO BE

PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Submit all requirements

1.1.Receive and issue a receiving copy, then transmit

the documents to Personnel Unit

None

10 minutes

Administrative Officer IV, OSDS-Records Section

1.2 Verify the completeness of the requirements submitted, then

prepare the Service Record

None

30 minutes

Administrative Assistant III, OSDS- Personnel Section

1.3 Ensure authenticity and correctness of the

Service Record and affix signature

None

10 minutes

Administrative Officer IV / Administrative

Officer V, OSDS- Personnel Section


 

 

1.4 Release the Service Record to Client

None

3 minutes

Administrative Officer IV / Administrative Officer V, OSDS-

Personnel Section

2. Claim the Service Record and affix signature in the logbook

2.1 Review the correctness of Client’s entry in the logbook

None

3 minutes

Administrative Officer IV / Administrative

Officer V, OSDS- Personnel Section

TOTAL:

None

56 minutes

Requirements

Steps

TimeN/A
FeesFREE
OfficeOffice or Division: Office of the Schools Division Superintendent – Personnel Section
📄

5. Issuance of Foreign Official Travel Authority

Office of the Schools Division Superintendent – Personnel Unit

5. Issuance of Foreign Official Travel Authority

Issuance of Foreign Travel Authority

 

Travel Authority (TA) refers to an Order in writing issued by the approving authority allowing an official or employee to proceed to a specific place or location (the regular place of work and where the official/employee is expected to stay most of the time as required by the nature, duties and responsibilities of the position) outside of their permanent official station for a specific period of time to perform a given assignment or accomplish a personal purpose.

 

Based on the Omnibus Travel Guidelines for All Personnel of the Department of Education

(DepEd Orders No. 043 and 046, s. 2022) DepEd officials or employees may request TA for either of the following:

·         Official Travel – trips pursuant to a legitimate function or interest. These may either be official business (where transportation, miscellaneous, and daily travel expenses aside from salaries and benefits, are incurred and funded by the Department) or official time (where no government expenses are incurred/spent aside from the payment of salaries/benefits).

·         Personal Travel – private trips for personal purpose and undertaken without cost to the government.

 

Official or Personal Travel may be further categorized into foreign (trips outside the Philippines) or local (trips outside the permanent official station).

The minimum conditions for a trip to be considered official travel are the following:

a.    Highly relevant to basic education; for foreign official travel, must be in compliance with an international commitment/contractual obligation.

b.    Essential to the effective performance of official/employee mandate of functions.

c.     Projected expenses involve minimum expenditure or are not excessive.

d.    Presence is critical to the outcome of the activity to be undertaken.

e.    Absence from the permanent official station will not hamper the operational efficiency of the office.

f.      Expenses to be incurred is included on the approved Work and Financial Plan of the office/unit concerned.

 

 

Issuance of Foreign Official Travel Authority

 

DepEd officials and employees may apply for travel authority for the these foreign official travels:

a.    International conferences/meetings to which the Philippine government has commitments or to undertake official missions/assignments which cannot be assigned to government officials posted abroad;

b.    Scholarships, fellowships, trainings, and studies abroad which are grant-funded or undertaken at minimal cost; and

c.     Invitations for speaking engagements or receiving of awards from foreign governments/ institutions or international agencies/organizations as defined under international law, whether fully or partially funded by the government, upon endorsement to the Department of Foreign Affairs.

Note that travel authority shall not be issued for the following officials and employees:

·         With pending administrative case;

·         Will retire within one year from the date of the foreign official travel;

·         Whose previous travel has not been liquidated and cleared;

·         Who has not yet complied with reporting requirement/s for any previous travel.

 

Office or Division:

Office of the Schools Division Superintendent (OSDS)

Classification:

Simple

Type of Transaction:

Government to Government (G2G)

Who may avail:

DepEd officials and employees meeting the conditions for foreign personal travel as stated on DOs 043 and 046, s. 2022, specifically

·         Requests from schools as recommended by the School


 

 

Head

·         School Heads

·         Requests from Division Chiefs and below, including Public Schools District Supervisors (PSDS), in Schools Division

Offices (SDOs)

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

1.     One (1) original copy of filled out Travel Authority for Official Travel Form with supporting documents (see below)

Annex A, DO 043, s. 2022

https://www.deped.gov.ph/wp-

content/uploads/2022/10/DO_s2022_043- corrected-copy.pdf

2.     One (1) original copy of the signed invitation addressed to the requesting

party

Inviting foreign government/institution or international agency/organization

3.     One (1) original copy of Itinerary of Travel

4.     One (1) original copy of Written justification, addressed to the Approving Authority, to be noted by the Recommending Authority8, explaining the minimum conditions for authorized official travel stated above and why alternatives to travel such as all forms of communication, (e.g. teleconferencing/ videoconferencing,

submission of briefs/ position papers) are insufficient for the purpose.

Client

5. One (1) original Certificate of No Pending Case

Legal unit with jurisdiction over the client

6. One (1) copy of approved Completed Staff Work (CSW)

International Cooperation Office / Client

7. One (1) copy of Estimated Travel Cost

 

8. One (1) copy of Work and Financial Plan

Client’s office

Optional requirements:

-     If applying for Cash Advance (CA): Original certification that previous CA has been liquidated

 

Accounting unit with jurisdiction over the client

-       For Teachers in the Exchange Visitor Program of the US Government:

a.    TA signed by the Secretary

b.    Clearance Certificate

c.     Copy of the Registration Sticker

Office of the Secretary Regional Office

Commission on Filipino Overseas

-     For Division Chiefs and higher, a draft Office Order (SO) designating an OIC, if applicable, so as not to hamper the day-to-day operations of the office

Signing authority for OO designated by the Secretary

CLIENT STEPS

AGENCY ACTION

FEES

TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

 

 


8 Refer to the Table of Recommending and Approving Authorities for Foreign Travel based on DO 046, s. 2022.

 

1. Submit complete requirements to the SDO

1.1 Check the documents received, process for release to the

Personnel Unit

None

10 minutes

Records Unit

1.2 Receive documents and prepare TA for

signature

None

5 minutes

Requirements

Steps

TimeN/A
FeesFREE
OfficeOffice of the Schools Division Superintendent – Personnel Unit
📄

6. Issuance of Foreign Personal Travel Authority

Office of the Schools Division Superintendent – Personnel Unit

6. Issuance of Foreign Personal Travel Authority

DepEd officials and employees may apply for travel authority (TA) for private trips purely for personal purpose and undertaken without cost to the government. However, foreign scholarships/trainings sourced and pursued in their personal capacity need to be brought to the attention of the immediate supervisor or head of office before applying for TA. Likewise, those who intend to study abroad may be required to comply with the required service obligation after the period of their leave.


9 For the format and specifics of the required post-travel report, refer to DO 043, s. 2022 at https://www.deped.gov.ph/wp- content/uploads/2022/10/DO_s2022_043-corrected-copy.pdf .

 

Note that those who have pending administrative case/s, unliquidated / no clearance / non- compliance to reportorial requirement for any previous travel shall not be granted foreign personal TA.

 

Office or Division:

Office of the Schools Division Superintendent (OSDS)

Classification:

Simple

Type of Transaction:

Government to Government (G2G)

Who may avail:

DepEd officials and employees meeting the conditions for foreign personal travel as stated on DOs 043 and 046, s. 2022, specifically

·         Requests from schools as recommended by the School Head

·         School Heads

·         Requests from Division Chiefs and below, including Public Schools District Supervisors (PSDS), in Schools Division Offices (SDOs)

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

One (1) original copy of filled out Travel

Annex D, DO 043, s. 2022

Authority for Personal Travel Form with

https://www.deped.gov.ph/wp-

supporting documents (see below)

content/uploads/2022/10/DO_s2022_043-

 

corrected-copy.pdf

One (1) original copy of written manifestation, noted by the Head of Office,

that absence will not hamper the operational efficiency of the office

Client

Certificate of No Pending Case

Legal unit with jurisdiction over the client

CSC Form No. 6, s. 2020 (Leave Form)

Civil Service Commission (CSC) / Personnel unit with jurisdiction over the

client

Optional requirements:

- Draft Office Order (OO) designating an OIC, if applicable, so as not to hamper the day-to-day operations of the office

Signing authority for OO designated by the Secretary

-  Study Leave of NTP (up to 6 months):

Personnel unit with jurisdiction over the

Contract between the agency head or

client

authorized representative and the

 

employee concerned

 

- For leaves that exceed one month: CSC Form No. 7, s. 2017 (Clearance Form)

Civil Service Commission (CSC) / Personnel unit with jurisdiction over the client

CLIENT STEPS

AGENCY ACTION

FEES TO BE

PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Submit complete requirements to the SDO

a. School Head

1.1 Receive the documents and log on the database,

route to Personnel Unit

None

10 minutes

Records Unit

b. Office of the School Head – for

Teaching and Non- Teaching

1.2 Check documents for completeness and accuracy.

None

2 hours

Personnel Unit


 

Personnel in Schools

c. Division Chiefs and below, including PSDS in SDOs

If there is no discrepancy in the documents submitted, forward to the Legal Unit.

Otherwise, inform the client of discrepancies and

wait for reply.

 

 

 

 

1.3 Check if client has pending case, sign clearance as applicable, and return to Personnel

Unit

None

2 hours

Legal Unit

 

1.4 Receive documents and prepare TA for

signature

None

1 hour

Personnel Unit

 

1.5 Review

documents for signature

None

2 hours

Personnel Unit

 

1.6 Countersign Form and TA and forward documents

to OSDS

None

15 minutes

Personnel Unit

 

1.7 Review and sign the Form and TA

None

1 day

SDS

 

1.8 Return the documents to the

Records unit

None

10 minutes

OSDS

 

1.9 Check the documents and forward to the Office

of the Regional Director (ORD)

None

1 day

Records Unit

 

1.10 Receive and process request; return documents to

OSDS

None

2 days

ORD

2.

Requirements

Steps

TimeN/A
FeesFREE
OfficeOffice of the Schools Division Superintendent – Personnel Unit
📄

7. Issuance of Service Record (SR)

Office of the Schools Division Superintendent – Personnel Unit

7. Issuance of Service Record (SR)

Service record is a collection of either electronic or printed material which provides a documentary history of a person's employment including their filed leave with and without pay as well as their annual salary while serving as an employee of an organization.

 

Office or Division:

Personnel Unit

Classification:

Simple

Type of Transaction:

Government to Government (G2G)

Who may avail:

DepEd Employees

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

1.Accomplished

Transaction/Request Form (2copies)

Personnel/ Records

2.Previous copy of ServiceRecord from previous employment (2 copies)

Client

3.Latest payroll slip (1 photocopy)

RPSU thru Cashiering Unit

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1.Accomplish Transaction/ Request Form

1.1. Receive and

review of request from client

None

 

 

30 minutes – 2 days depending on the size of the division

 

 

 

 

Personnel UnitPerson- in- charge

1.2. Retrieve of

documents from file

None

1.3. Process

request

None

2. Receive the signed service record

2.1. Release

record

None

TOTAL:

None

30 Minutes to 2 days

Requirements

Steps

TimeN/A
FeesFREE
OfficeOffice of the Schools Division Superintendent – Personnel Unit
📄

8. Loan Approval and Verification

Office of the Schools Division Superintendent – Personnel Unit

8. Loan Approval and Verification

This service pertains to the approval and verification of Loans from GSIS and Provate Lending Institutions of teaching and non-teaching employees in DepEd non-implementing units.

 

Office or Division:

Personnel Unit

Classification:

Simple

Type of Transaction:

Government to Government (G2G)

Who may avail:

DepEd SDO employees

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

For GSIS Loans

1.  Recent Pay slip (one (1) photocopy)

2.  Certificate of No Pending Case (one (1) original copy)

3.  Certificate of No Leave of absence without pay forthe next six (6) months (1 original 1 photocopy)

For online transaction:

4.   Submit request at email address of the SDO Subject: Approval of GSIS Loan

Requesting EntityLegal Unit School Head

For Private Lending Institutions:

5. Last three (3) months’ pay slip (one (1) original copy)

6. Latest Appointment (one (1) photocopy) DepEd Email address

CLIENT STEPS

AGENCY ACTION

FEESTO BEPAID

PROCES SING TIME

PERSON RESPONSI

BLE

1.Submit all the necessary documents for loan application (walk-in/online)

1.1 Receive the complete documents(walk- in/online)

 

 

None

 

 

5 minutes

 

 

 

 

 

 

Personnel Section- Authorized employee

1.2 Check and

Evaluate loan

application if eligible

 

None

 

20 minutes

1.3 Approve /

Disapprove loan application throughe-

confirmation of GSIS/ email

 

None

 

15 minutes

1.4Notify the client on the action taken by the Office through e-mail.

 

None

 

15 minutes

TOTAL:

None

55 minutes

Requirements

Steps

TimeN/A
FeesFREE
OfficeOffice of the Schools Division Superintendent – Personnel Unit
📄

9. Processing of Appointment (Original, Reemployment, Reappointment, Promotion and Transfer)

Office of the Schools Division Superintendent – Personnel Unit

9. Processing of Appointment (Original, Reemployment, Reappointment, Promotion and Transfer)

This service involves the preparation of appointment papers of newly-hired, promoted, reemployed, reappointed or transferred employees.

 

Office or Division:

Personnel Unit

Classification:

Simple

Type of Transaction:

Government to Government (G2G)

Who may avail:

New entrants SDO employees

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

1. Acknowledgement of published Items (1photocopy)

Personnel Unit

2. Publication –CSC Form No. 9 (Revised

2018) received by CSCFO (1 photocopy)

Personnel Unit

3. Checklist of Common Requirements (1original)

Personnel Unit

4. Appointments Processing Checklist (1 original)

Personnel Unit

5. Appointment Form CS Form No. 33-A (Revised 2018) (3 original, 1 photocopy)

Personnel Unit

6. Certificate of Availability of funds (3 original, 1 photocopy)

Personnel Unit

7. 4. Oath of Office –CS Form No. 32

(Revised 2018) (3 original, 1 photocopy)

Personnel Unit

8. 5. Certificate of Assumption to Duty – CSForm No. 4 (Series of 2018) (3 original,

1 photocopy)

Personnel Unit

9. Clearance-CS Form 7 (3 original, 1photocopy) except for original and

reemployment

Personnel Unit

10. Position Description Form-DBM- CSCForm No. 1 (Revised version No. 1 s.

2017) (3 original, 1 photocopy))

Personnel Unit

11. Approved Rank list (3 photocopy)

-except for Reappointment as Provisional, Permanent and transfer

Personnel Unit

12. Summary Profile and Evaluation Reportof Candidate (3 photocopy) - except forReappointment as Provisional, Permanent and transfer

Personnel Unit

13. Duly accomplished CSC Form 212 (Revised 2017) –Personal Data Sheet (3

original)

Appointee


 

14. Work Experience Sheet (3 original)

Appointee

15. Certified true copy of Original Transcript of records (3 photocopy)

Emanating School

16. Authenticated copy of PRC Board rating/ CSC Eligibility (1 original, 2 photocopy) –

except for Reappointment as Provisional

PRC or CSC

17. Certified true copy of Professional Regulation Commission (PRC) Identification card –if applicable (3 photocopy) –except for Reappointment

as Provisional

PRC

18. Latest Approved Appointment (3

photocopy) –except for Original and reemployment

Appointee

19. Performance Rating (3 photocopy) –

except for Original and reemployment

Appointee

20. Medical Certificate –CS Form No. 211 (Revised 2017) (1 original, 2 photocopy)

Accredited Health Care Facility

21. Results of Medical Exam and Laboratory

test (3 photocopy) -except for promotion, reappointment and transfer

Accredited Health Care Facility

22. NBI Clearance (3 photocopy) –except for promotion, reappointment and transfer

NBI

23. PSA Birth Certificate (3 photocopy)-

except for promotion, reappointment and transfer

PSA

24. Marriage Certificate –if applicable (3

photocopy) - except for promotion, reappointment and transfer

PSA

CLIENTSTEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Submit all documentary requirements

1.1. Receives and checkfor the completenessof the submitted requirements for

appointment

 

None

 

15 minutes

 

 

 

 

 

 

 

PersonnelUnit

1.2. Prepare

Appointment paper (CS Form No. 33-A),

Position Description Form (CSForm No. 1), Oath of Office (CS Form No.

32), Assumption to Duty (CS Form No. 4), Certificate of Availability of funds,

Appointments

 

 

 

 

 

None

 

 

 

 

 

30 minutes


 

 

Processing checklist, Checklist of common requirements, Publication and Acknowledgeme nt of published

items

 

 

 

1.3 Forward to ImmediateSuperior the Position

Description Form (PDF) for signature

 

None

 

5 minutes

 

1.4 Forward to Accountant the Certification of

availability of fundsfor signature

 

None

 

5 minutes

 

1.5 Forward to authorizedsignatories to sign on the certifications at the back of the

appointment (CS Form No. 33-A)

 

None

 

10 minutes

 

1.6 Approve Appointment- CS Form No. 33-A, Certification of Availability of funds, Oath of Office CS Forms No. 32, and attest at the back of the Personal Data

Sheet- CS Form 2121 and SALN

 

 

 

None

 

 

 

5 minutes

 

2. Appointee receives a copy of the signed appointment (CS Form No. 33-A

2.1 Furnish appointee with a copy of his/her appointment for submission to CSCFO, ensure that appointee acknowledges receipt of a photocopy of said

appointment

 

 

 

None

 

 

 

5 minutes

 

TOTAL:

None

1

Requirements

Steps

TimeN/A
FeesFREE
OfficeOffice of the Schools Division Superintendent – Personnel Unit
📄

Issuance of Certificate of No Pending Case

Office of the Schools Division Superintendent – Legal Unit

Issuance of Certificate of No Pending Case

Certificate of No Pending Administrative Case is one of the requirements when applying for clearance. This is to ensure that the requesting DepEd personnel has no pending administrative case filed before any office of the Department before allowing him/her to travel to foreign countries or to permanently leave his/her office through resignation or retirement.

 

Office or Division:

Legal Services Unit

Classification:

Simple

Type of Transaction:

Government to Government (G2G)

Who may avail:

Internal Clients

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

1. Government issued ID

Requesting Entity

2. Division Clearance

3. Authorization letter

 

CLIENT STEPS

 

AGENCY ACTION

FEES TOBE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1.        Submit        all documentary requirements

1.1 Review and check requirement/s & verify

from the list offormally charged employees

None

5 minutes

 

 

 

 

 

 

 

 

 

Legal Officer / Legal Assistant

2. Log at thelog sheet provided if issued a certification

2.1 If employee does nothave a pending case, issue certification

/ sign clearance

 

 

 

 

 

None

 

 

 

 

 

 

5 minutes

If employee has a pending administrative case, inform employee thathe/she will be cleared after case has been resolved or sanction has been

completed

3. Receive action document/s.

3.1 Release action document / Sign Division Clearance

None

 

5 minutes

TOTAL

None

15 minutes

Requirements

Steps

TimeN/A
FeesFREE
OfficeOffice of the Schools Division Superintendent – Legal Unit
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